OVER COMMITTING LEADS TO OVERWHELM AND STRESS
LEARN TO MANAGE EXPECTATIONS
Too often I hear from the people I coach that they are “overwhelmed” and do not feel they are getting anywhere. They constantly get lost and off track because they have too many priorities. Sounds like you?
It can be challenging in today’s 24/7 environment where multi-tasking is the norm to stay focused and keep your eye on what is really important. Many of us can feel we are run by our e-mails and not by our objectives and goals.
Here are some coaching tools that I use with many clients who are in this situation of feeling over whelmed and overly stressed.
Get clear on your Key Focus each week and set reasonable targets. Look at your schedule and identify specifically those things that are important (but not urgent). Things that will keep you current and up to date each week.
Look at specific projects you want to focus on each week and evaluate how much time they will take.
Be able to look objectively at what really must get done in order to produce the outcomes you want. Use the 80:20 rule (80 percent of your outcomes come from 20 percent of your inputs). What tasks will create the greatest impact? Many times people talk about being productive, but they do not think about what will produce the greatest outcome.
Begin each day first by evaluating what you want to accomplish (results) by the end of the day and then update your “to-do” list.
Set aside specific time each day to check your e-mail. Checking e-mail can be habit forming and a great time waster. Scheduling it on regular intervals will increase efficiency and focus.
Lean to say no. When people approach you to take on something that is not involved with your key area of focus – learn to assess the real importance. If necessary, renegotiate a deadline that you can confidently meet.
Always spend time each week developing your relationships, this includes both work and at home. People want more balance between work and home but seldom stop to plan how they will create that balance each week.
Last, but not least, always align how you spend your time with your life values. First, know what they are; health, spirituality, education, relationship. Learn to live aligned with your values by spending time each week living these values and you will experience less overwhelm and a great deal more harmony in your life.
Warmest wishes, Barbara